SOCIETY OF ROCKY MOUNTAIN ARCHIVISTS RECORDS

The collection includes documents from the earliest discussions about the need for an organization of Colorado archivists. Board meeting minutes and correspondence from 1979 provide insight into the discussions leading to the official creation of the organization and development of the constitution and by-laws. In addition to board documents, committee meeting minutes and publications provide evidence of an increasingly well-established organization.

Each year starting in 1980, SRMA hosted spring and fall meetings and workshops, often jointly with sister archivist organizations. The workshops provided an opportunity for regional professionals to learn new skills, share their expertise with colleagues, and maintain the informal social connections so imperative to the health of a viable organization. The collection includes a variety of materials including handouts, text of presentations, brochures, attendee lists, financial documentation and more, representing the activities of these workshops.

In addition to annual workshops, the Society initiated a number of programs including directories of regional archivists and disaster recovery resources, a membership discount program for archival supplies, and promotion of Archives Day (Week, Month). National programs such as the Modern Archives Institute and the Society of American Archivists convention were facilitated by SRMA.

In 2003, the Colorado Preservation Alliance, established in 1990, merged with SRMA as it became evident that the two organizations had much in common including an overlapping membership base. A Preservation member-at-large was added to the board to oversee the core mission of the CPA in continuing to provide workshops and programs relating to preservation of the region’s documentary history.

The archives of the CPA mirror those of the Society’s, including board activities outlined in governing documents, minutes, and correspondence; committee minutes and documents, and materials relating to the organization’s many workshops and programs promoting paper and photo preservation. The Society continues to support the Myra Jo Moon Memorial Preservation Library, housed at the Jefferson County Public Library, and the Environmental Assessment Kits that enable archives, libraries, and museums throughout the region to measure and improve the housing and protection of their collections.

This series contains the ruling documents for the organization; board meeting minutes, agendas and correspondence; annual business meeting minutes, agendas and reports; long range plans and president's files.

Sample ballots, correspondence and board member lists comprise this series.

Membership rosters and directories are contained in this series as well as minutes, reports, correspondence and membership forms.

This series contains the papers of the nominating, program, scholarship and Connecting to Collections committees which include correspondence, surveys, election material, guidelines and scholarship and grant applications.

Materials in the series contain brochures, correspondence, workshop handouts, debriefing sheets, evaluation sheets, photos and budget information for the annual SRMA meetings that the Society has hosted since the 1980's.

The series contains materials related to SRMA's involvement in programs such as Archives Month, Western Roundup, Home Movie Day, Society of American Archivists workshops and webinars, and Preservation Week.

Publications by SRMA include the Colorado Archivistand theRocky Mountain Archivist. The series also includes information about the SRMA website and listserv which includes correspondence, snapshots of the website and listserv digests.

CPA and SRMA merged in 2004. This series contains the papers of CPA. The records are arranged like the SRMA records and include the subseries: board administration, financial records, committees, conferences/workshops, programs, publications and merger documents.

This series is restricted to current SRMA board members. Materials include current financial records, treasurer reports, IRS tax information, non-profit status documents, correspondence and reimbursement information for scholarships.

Posters from Archives Month and Preservation Week.

This series follows the organization of the records already established. It contains materials donated in May 2013 to present which include: board meeting minutes and agendas, annual business meeting minutes, agendas and reports, long range and annual plans, annual meeting information, program materials and publication information.

The organization began collecting electronic records in 2011. The records follow the organization of the paper based materials and are arranged by annual meetings, board administration, committees, membership, photographs, programs, publications and website. Records about the finding aid and retention schedule are also included. The bulk of the records are related to board administration.